Rules & Regulations
The following is a summary of only the most important regulations. Please refer to the English Bulletin for more details.
Length of Study Period and the Limit on the Number of Years
The length of the study period of each School is 4 years (8 semesters). The maximum study period for each School cannot exceed 6 years(12 semesters). However, a challenged student with the approval of the president can study within 10 years. The period of leave is not included in the length of the maximum study period. Included in the limit on the number of academic years for transfer admission or readmission students shall be the semester recognized by Sogang University at the time of their transfer admission or readmission.
Academic Year, Semester, Class Days and Holidays
The academic year begins on March 1 and ends at the end of February of the following year. Each academic year consists of two semesters. Class weeks must number 30 or more each year, and the number of class weeks of each semester is 15 or more.
Official holidays are as follows: summer vacation, winter vacation, Sundays and national holidays. The President is empowered to change the period of public holidays or the length of vacations, as well as to provide for the temporary closing of the school. The University can offer a summer session during the summer vacation. The details concerning this shall be decided by the President.
Temporary Leave, Returning to School, Expulsion
When a student is absent from school for more than two weeks because of illness, military service or any other reasons, they must submit to the President an application for temporary leave signed by his guarantor and must secure the permission of the President. In case of illness, the student must submit a certificate from a doctor appointed by the President.
In principle, the period of temporary leave is one semester or one year. However, if a student wants further temporary leave, he must resubmit the application for leave to the President and must secure the President's approval.
Temporary leave from the University is permitted for a total of three years (6 semesters). However, leave because of military service is not included in the period of three years.
If a doctor appointed by the President considers that a student has health too poor for study, the President can ask such a student to take temporary leave or voluntary permanent withdrawal from school.
If a student submits the application for temporary leave and receives permission before the registration date, his tuition for that semester can be exempted.
A student returning to school from temporary leave can do so only during the registration period prior to the beginning of the semester. A student discharged from military service must submit his veteran's certificate or Resident Identification Card. However, dishonorably discharged veterans are not accepted.
A student who withdraws voluntarily from school must sign, along with his guarantor, a withdrawal letter giving his reasons, submit it to the President, and receive his approval.
Courses, Credit and Graduation
Students should take some compulsory major courses in English before they graduate :
(1) Students who entered no earlier than 2006 : more than 3 courses
(2) Students who entered no earlier than 2007 : more than 4 courses
(3) Students who entered no earlier than 2008 : more than 5 courses
※ Students who have completed English major courses at universities in English-speaking countries shall be considered that they
have taken mandatory major courses rendered in English.
Students should gain the proper grade for their English capability test before they graduate. Detailed matters will be separately made.
To cultivate qualified individual through new Humanities courses, certification system of SOGANG 6 COURSES achievement will be managed. Students can choose the courses. Details regarding this provision shall be separately stipulated.
Regulations concerning credit hours and basic graduate courses are as follows: (1) A student should take 9 hours or more, but not more than 19 credit hours, every semester. However, a student who has completed more than 17 credit hours every semester, and whose CGPA is 3.50 or more, or a student who is expected to graduate can take up to 22 credit hours. (2) A student can take up to 6 credit hours in the summer/winter session. (3) A student in junior or senior year whose grades are excellent may be allowed to take basic graduate courses.
A graduation diploma may be given to the student who has completed all the requirements, and whose CGPA is 3.50 or above at the end of the 6th or 7th semester.
Examinations and Grades Registration
Grades are decided on the basis of examinations and other ordinary means of evaluation.
Each student must attend his course lectures, and if the number of absences exceeds the given limits, credit for that course is not given. The maximum limit of absences for each course will be decided by the President.
The grades of academic achievement and grade points are as follows:
|Grade||Grade Points||Grade||Grade Points|
In addition to the above grades, the following grade symbols are used:
* FA: Course failure because of an excessive number of absences
* S, U: Some courses(i. e. Internship course) are credited by either S(Successful) or U(Unsuccessful). (No influence on the evaluation points) * R: Replacing previous credits in case of course repetition (No influence on the CGPA)
A student may repeat courses previously taken in order to improve his academic record. In this case, the previous record will be replaced with R (Re-registered), and the newly taken record will be counted in the CGPA.
Students whose CGPA is below 2.00 will be expelled, in principle.
The University gives an academic warning to students whose CGPA has fallen below 2.00. And dismissal warning will be issued to students whose scholastic level falls into the categories below. The record card of a student who has received an academic warning will be so marked.
The University permits conditional registration for the student who has received a dismissal warning. Students whose dismissal have been deferred must meet their faculty advisor or department chairman, accompanied by their guardian, and submit a written pledge with joint signature of their guardian, before registering for further courses.
(1) A student who receives three successive academic warnings or whose first semester point is 0.00 will be required to withdraw from
the University(2) A student who does not take a step for the conditional registration
(3) A student who does not register the courses during the prescribed period of each semester without the approval of temporary
leave(4) A student who does not return to school after finishing the period of temporary leave
(5) A student who registered 6 years (12 semesters) but does not fulfill the necessary condition for the graduation
(6) A student who have dual admission at two schools
Being present at lectures and laboratory sessions is a student’s basic right, and also a responsibility.
A special seat is assigned during the first class each semester to each student by the professor in charge of the course.
Since presence or absence at class is checked according to a seating chart, students should always sit in their assigned place throughout the semester, and they are counted absent if they fail to do so.
The professor checks attendance at the beginning of class. A student who comes within 15 minutes from the beginning of class is considered late, after 15 minutes, absent.
A student who leaves the classroom or laboratory during the class session is counted as absent.
Every course has the limitation of the absences and excessive absences from a course lead to a grade of FA, and the course is failed.
Absence from each course is permitted during the semester up to twice the number of weekly class hours of the course. For example, a 3-hour-a-week course allows for 6 absences hour the semester; a 2-hour-a-week course allows for 4 absences hour the semester. Coming late to class three times counts for one absence.
During the last semester before a student graduates, the number of permitted absences is doubled. (the graduation year here means the semester confirmed as a graduate-to-be)
If a student exceeds the permissible limits listed above, this is announced by a notice on the designated bulletin board and the offending student is warned. Each student should write down and keep the times he is late or absent from each course and pay special attention to the FA warning.
Notice is given to a student who is absent once or oftener beyond the permissible number, and the grade for the course involved is counted as a failure and is signified by “FA”. A student who receives an FA has his name removed from the class list and may not attend the course any longer.
In case the course is made up of both lecture and laboratory, the attendance check is done separately for each. If a student receives an FA in either the lecture or the laboratory, the grade for the whole course is FA.
Officially Approved Absences
Absences due to the following reasons are considered official and are not counted. However, the Office of Academic Affairs of your first major should be informed before the event and a certificate should be attached, or, in unavoidable circumstances, within seven days after the event.
(1) 7 days for the death in the immediate family or an equivalent emergency.
(2) Within 2 weeks for admittance to a hospital for treatment lasting more than 3 days or for other treatment of serious disease.
(3) Days written on the official notice for physical examination prior to military service.
(4) Related period for practice teaching, departmental academic journeys and actual training.
(5) Related period for special meetings requested by a government organization
(6) Related period for international meeting for a chief of student activity
(7) Related period for special work on the school newspaper at press time
(8) Related period for special meetings in and outside school requested by the university
However, reasons (5) to (7) above will be permitted only in case the professor in charge of the course and the Dean of Student Affairs approve. Reason (8) will be permitted only by the President.
The following cases are not recognized as officially approved absences.
(1) Newspaper publication work of news reporters
(2) Practices and performance of each club members
(3) Sports contest with other universities
(4) Late arrival of transportation
(5) Illness of family members
(6) Family matters and personal situation
Students Withdrawal tableThe grades of academic achievement and grade points are as follows: table